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Holiday season clinic checklist
Secure your X-ray, IT, and communication systems before the festive break.
As the year ends, many healthcare practices take a well-deserved break. Before you lock up your clinic for the holidays, secure your X-ray systems, IT equipment, and communication platforms to avoid costly disruptions. A few hours of preparation now will prevent data loss, system damage, and downtime when you reopen in the new year.
Whether you manage a chiropractic, dental, radiology, general practice, or veterinary clinic, follow this holiday checklist to keep your systems safe.
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2025 Holiday Season Clinic ChecklistDuration: 05:13
1. Prepare your X-ray and diagnostic imaging systems
Your X-ray system is one of your most valuable assets. Before closing:
- Run a full end-of-year backup of all X-ray images and reports.
- Archive patient data to a cloud-based PACS for secure, off-site storage.
- If you use Medic Cloud’s private PACS, contact our team to confirm your archive status or schedule a backup verification.
Battery-operated X-ray units
Leave these units powered on during the break. Turning them off for weeks can drain batteries completely, reducing lifespan or requiring costly replacements.
3-Phase or Capacitor-Assist X-ray systems
Power off safely using the isolators next to the generator. Disconnecting power prevents residual current draw and protects capacitors.
CR (Computed Radiography) units
If you use Carestream CR systems, load a cassette before powering down. This prevents rollers from fusing together during idle periods.
2. Secure your IT systems
Your IT environment is the backbone of your clinic. Before closing:
- Shut down all computers, printers, and peripherals to reduce surge risk and save energy.
- Verify server backups and confirm cloud storage security.
- If you’re a Medic Cloud managed services client, we monitor your backups and security automatically, so you can relax over the holidays.
3. Complete general clinic housekeeping
Use the holiday closure to refresh your workspace:
- Clean kitchens and staff areas; dispose of expired items.
- Check clinical fridges and follow manufacturer guidelines.
- Declutter and disinfect for a fresh start in the new year.
- Secure waste and recyclables to prevent odours or pests.
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4. Update your website and online presence
Patients rely on accurate online information during holidays:
- Update operating hours on your website and Google Business Profile.
- Post festive closure announcements on social media.
- Send an email reminder to your patient list.
- Need help with newsletters? Medic Cloud can assist with design and setup.
5. Review phone and out-of-office settings
Communication matters. Even when you’re closed:
- Update phone system with holiday recordings and emergency instructions.
- Enable voicemail-to-email forwarding for quick message delivery.
- Set up out-of-office email replies with clear emergency directions.
Medic Cloud can help you configure festive voicemail recordings and out-of-hours notifications. Contact us before your clinic closes.
Final thoughts
The festive season is the perfect time to recharge, but also to protect your business systems. Follow this checklist to ensure your clinic starts the new year smoothly, without costly downtime.
Need help preparing your X-ray, IT, or phone systems for the holidays? Call Medic Cloud on 1300 658 103 or email our support team.
Wishing all our clients and partners a safe and happy holiday season!
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